Export Documentation Suite

Generate professional Proforma Invoices, Commercial Invoices, Packing Lists & combined Invoice-cum-Packing Lists for Sea, Air, Road, Rail & Courier consignments. Auto-calculates totals, amount-in-words (Indian numbering), and CIF/FOB splits. Free tool for Indian exporters.

Fill in the fields below — totals, amount in words and CIF/FOB splits update automatically.

Exporter
Regulatory Declarations
Bank Details (Optional)
Consignee / Buyer
References & Terms
Transport Details
Cargo / Line Items
Freight, Insurance & Charges

Download PDF saves your document directly as a sharp, print-ready PDF — exactly what you see in this preview. Everything runs in your browser; your data is never uploaded.

PROFORMA INVOICE
Exporter
IEC:
PAN: | GSTIN:
LUT:
AD Code:
Insurance Policy:
Invoice No
Date
Buyer PO No
Other Ref
Payment Terms
Incoterms
Consignee (Buyer)
Receiver
Notify Party
Country of Origin
Port of Loading
Port of Discharge
Final Destination
Country of Destination
Declaration

We declare that this invoice shows actual price of goods described and that all particulars are true and correct. Goods are of Indian origin.

For Exporter
Authorized Signatory
Fit Page 1 of 1

Signature tip: After your final invoice, packing list or combined document is generated, stamp your signature on it free with the PDF Signature Pad — draw, upload or type your signature and place it exactly where it is needed before sending the PDF.

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What is Export Documentation Suite

Export documentation is the backbone of every international trade transaction. For Indian exporters, generating accurate documents is a regulatory requirement under the Foreign Exchange Management Act (FEMA), Goods and Services Tax (GST) Act, and the Customs Act, 1962. Every shipping bill filed through ICEGATE must be supported by a commercial invoice, packing list, and transport documents. Without correctly formatted export documents, customs authorities will not clear your shipment, banks cannot process foreign exchange remittances, and your buyer may face delays at the destination port.

The Export Documentation Suite is a free, browser-based tool that generates professional Proforma Invoices, Commercial Invoices, Packing Lists, and combined Invoice-cum-Packing Lists for Sea, Air, Road, Rail, and Courier consignments. It auto-calculates totals, converts amounts to words using the Indian numbering system (Crore/Lakh), and splits CIF/FOB values automatically. All processing happens locally in your browser — your commercial data never leaves your device.

Whether you are filing a shipping bill through ICEGATE, submitting documents to your bank for foreign exchange realisation under EDPMS, or sharing a proforma invoice with an overseas buyer for Letter of Credit opening, this tool produces print-ready PDFs that meet Indian customs and banking requirements. The tool supports all 11 Incoterms 2020 terms, multiple currencies, and includes fields for IEC, GSTIN, LUT/Bond, AD Code, RCMC, and RoDTEP declarations.

Frequently Asked Questions

What is proforma invoice?

Proforma invoice is a preliminary bill of sale sent to buyers before goods are shipped. In Indian exports, it serves multiple critical purposes: buyer confirmation of order details and pricing, opening Letters of Credit (L/C) through your bank, obtaining IEC-based permissions from DGFT, and advance payment verification under FEMA regulations. The proforma invoice is not a demand for payment but a formal offer that locks in terms like Incoterms, currency, delivery schedule, and payment conditions. Under GST, a proforma invoice is issued before the supply of goods and does not trigger tax liability.

Proforma vs commercial invoice?

Proforma invoice is a pre-shipment document used for buyer confirmation, Letters of Credit opening, and internal approvals. A commercial invoice is the actual commercial document issued after goods are shipped, used for customs clearance, EDPMS (Electronic Document Payment Monitoring System) filing with your bank, and foreign exchange realisation under RBI guidelines. The commercial invoice is the primary document that customs authorities use to assess duty and verify the declared value against the shipping bill.

Is GSTIN mandatory on export invoices?

GSTIN is mandatory on commercial invoices for all GST-registered exporters. Under Section 16 of the IGST Act, 2017, exports are treated as zero-rated supplies. Exporters can claim zero-rating through two routes: (1) export with payment of IGST and claim refund later, or (2) export under Letter of Undertaking (LUT) without paying IGST. If you file LUT, your invoice must mention the LUT ARN number instead of collecting IGST.

What is CIF and FOB in export invoices?

CIF stands for Cost, Insurance and Freight — the seller bears the cost of goods, marine insurance premium, and freight charges up to the destination port. FOB stands for Free On Board — the seller delivers goods on board the vessel at the port of loading, and the buyer assumes all costs and risks from that point. FOB value is the base export value used for customs valuation and RoDTEP calculation, while CIF value includes additional freight and insurance components. Both are Incoterms 2020 terms.

Do I need packing list for export shipments?

Yes, packing list is essential for all export shipments. It details the contents, dimensions, net weight, gross weight, and packaging marks of each package. Customs authorities use the packing list to verify the shipment contents against the commercial invoice and shipping bill. Freight forwarders use CBM calculations from the packing list to determine applicable freight charges. The packing list also helps the buyer warehouse team verify received goods against the order.

What is invoice-cum-packing list?

Invoice-cum-packing list is a combined document that serves as both a commercial invoice and a packing list on a single sheet. This format is commonly used for road, truck, and smaller consignments where separate documents are unnecessary. The combined document includes all invoice details alongside packing details. For Indian exporters, this format is accepted by customs authorities for road and rail consignments.

Generate docs without accounting software?

Yes, this free Export Documentation Suite lets you generate professional proforma invoices, commercial invoices, packing lists, and combined documents without any paid software.

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